Accounting Assistant
We are seeking an experienced, well organized, dynamic individual who is interested in becoming part of the team that is moving the needle on women’s health.
We are BC’s largest non-profit organization dedicated to advancing the full spectrum of women’s health. We ensure women have equitable access to the highest quality healthcare when, where, and how they need it.
Accounting Assistant
The Accounting Assistant provides support to the Senior Director, Finance by performing duties related to the preparation and maintenance of day-to-day, monthly and annual accounting records for the effective and efficient operation of the Foundation.
Specific Accountabilities
General Accounting
- Reconciles accounts and working papers
- Prepares journal entries for posting
- Prepares and posts bank reconciliations
- Assists with the documentation of processes, policies and produces
- Assists with staff enquiries regarding revenue and expenses
- Acts as petty cash custodian
- Compiles employee expense reports
- Assists with the compilation of monthly financial statements including running reports and queries from the financial systems
- Assists with the preparation of budget to actual variances
- Assists in the preparation of the T3010 tax returns and Gaming Reports
- Assists in budget preparation and year-end audit processes
- Submits GST and PST returns quarterly
- Performs banking transfers on an as needs basis
Accounts Payable and Receivable
- Reviews invoices for appropriate approval
- Code invoices, prepares uploads vendor uploads and sends to PHSA AP for processing
- Set up and payment of vendors in Foundation bank account
- Liaison between PHSA Accounts Payable and internal/external vouchers
- Maintains cheque registers
- Creates and tracks accounts receivable invoices
- Works closely with Donations Office ensuring an accurate and efficient link between GL and Donations processing
- Provides support to Database Administrator for Revenue reconciliation
- Processes donations on an as needed basis
Qualifications
Education and Experience
Two year college diploma in accounting, bookkeeping or other related discipline with a minimum of three years computerized accounting experience in a multi-department, environment including journal entries, account reconciliation, A/P, A/R, financial statements, and budget; and documenting and identifying improvements to processes. Not-for-profit experience preferred.
Skills and Competencies
- Accuracy, detail orientation and technical proficiency in the performance of a wide range of accounting processes.
- Advanced proficiency in computer skills using MS Office Applications and Peoplesoft; experience with donor database systems such as Raiser’s Edge an asset.
- Good organizational and administrative skills with the ability to prioritize workloads.
- Ability to work under pressure while keeping a client focus and producing high quality accurate work in a timely manner, often to deadline.
- Ability to identify, investigate, analyze and problem solve when reconciling accounts.
- Good written and verbal communication skills and ability to exercise judgement and confidentiality and deal with sensitive information and situations appropriately.
- Good interpersonal skills and the ability to work effectively with people at all levels, internal and external to the organization.
- Ability to adapt to change and maintain a positive attitude.
- Ability to exercise initiative and self-motivation and, at the same time, work effectively in a team environment
- Possesses a natural affinity towards collaboration and building trust with internal and external stakeholders.
- Demonstrates the Foundation’s core values of strength, innovation, collaboration, integrity, and inclusivity.